* A memo from Kelley Wells, the State Travel Coordinator at the Governor’s Travel Control Board…
Please be aware that the State’s car rental vendor, Enterprise, has advised that, effective as of the close of business today, July 29, 2015, it will temporarily suspend direct billing to all State Agencies that participate in the State’s vehicle rental program. Please forward this communication immediately to all personnel at your agency who may be impacted by this development, including all employees who may be travelling on or after July 30, 2015 in connection with State business.
We note that State employees will still be able to secure the competitively bid lower rate through Enterprise. However, until direct billing is reinstated, employees who rent a car from Enterprise in connection with State business will be required to pay out-of-pocket and to seek reimbursement through the travel voucher process, rather than having charges directly billed to their employing agency. Further, as a result of the budget impasse, employees may experience significant delays in having expenses in connection with State travel reimbursed.
We will update employees as soon as Enterprise has restored direct billing, and on all other relevant developments. In the meantime, until a budget has been enacted, agencies are encouraged to authorize employee travel only when it is essential. If travel is determined to be essential, employees must continue to use the most cost effective method of travel considering travel time, costs and work requirements. In addition, we encourage agencies and employees to use alternatives to travel, including video conferences, teleconferences, and webinars, when travel is not absolutely necessary.
As always, travel approval must be obtained by appropriate agency personnel in advance. Authorized methods for essential travel include the use of state vehicles, public transportation, car sharing, or reimbursement for use of a personal car when appropriate.